Word Processing Items for a Teacher’s File or Reusable Documents

Beginning of the Year Welcome Letter
I think that this should be given out by teachers every year. It is a good way to introduce yourself and how you will be teaching. Always leave your email or phone number at the bottom incase parents have any questions. This way they will be able to reach you. You should state the rules in the letter so the children and also parents know what you expect from them in your classroom.


Permission Letters for Field Trips and Other Events
These slips are very important. Whenever you are going on a field trip or to any other event where you are leaving the school, make sure you have the parents fill out a permission slip allowing their child to attend. This is a sure way to let the parents know that their child will not be in school that day and they will know where they will be incase they need to reach them.


Flyers and Other Announcements
Flyers are a great idea to get information out to people. You can hang them around the school, in your town, or even pass them out to everyone to take home to their families. You can put lots of information on them and also decorate them to make them stand out and get people’s attention.


Request for Fee Payments Letter
I am not really sure about this letter but I think that a letter for school lunches can be considered in this area. You can send out a letter to the parents letting them know how much the school lunch will be and then they can pay with check or money to the school. Field trip payments might also be under this category.


Fund-raising Letter
This is a good way to fill everyone in at home with what you will be doing. Whenever you do a fund-raiser, you should send a letter home. You can list the items you will be selling, why you are selling them (who the money will be helping), and how much each item will be.


List of Class Rules and Posted Flyer of Class Rules
This is very important for everyone to see. Every teacher should post a list of classroom rules in the front or the back of the room where every child can see them. Having a list shows the students what you expect of them during the school year. Also, having it printed up makes it easier for students to remember that that is how they should behave. You can also send it home for the parents to read over.

Letterhead Stationeries
Having letterhead stationeries is sort of like having your own business card. All of your information is typed across the top of the paper and then you are able to write your letter down below. You can have the name, address and phone number of the school, your name and phone number, and even a little quote that goes across the bottom. This makes the letter more professional when you are sending them out to the parents, or even other school district members.


Periodic Student Progress Letters to Parents
These letters are a good way to inform the parents on how their child is doing in school. There are no grades listed on this paper, just a brief sentence or two on how the child is progressing throughout the year. Sending this letter out once every marking period allows the student to get help if they are having any trouble with their classes.


Lesson Plans and Notes
Lesson plans and notes is a good way for the teacher to stay organized. By having lesson plans, it lets the teacher know what needs to be prepared before the lesson. It also will familiarize the teacher with the subject or topic that is being taught. Notes are always good to have. They provide the teacher and also the student with more information than what is covered in the book.


Student Information Sheets and Handouts
These are important for the teacher. This is a form that indicates the students contact information. It will have the address of the students, the phone number and also where the student will be going after school. It can also be a form that the parents fill out at the beginning of each school year with the student’s updated information.


Newsletters
Newsletters are a good way to let the students and parents know what you already went over and what is soon to come. You can mention homework assignments, projects, field trips, or even events that are happening in the school. This way they will have the dates of each event and will be able to plan accordingly.


Frequently Used Worksheets and Exercises
Worksheets and exercises can be distributed to the students for extra practice on a topic that has already been taught. You as the teacher can also post these worksheets and exercises on a WebQuest so that the students can get to them after school hours and their parents will also be able to work with them.